The Nesting Effect: mail

Last Monday I introduced my project for this month: paper & digital clutter. I spent last week looking for ways to conquer paper and digital clutter so that I could start spending my time more productively in other ways.

Some of these ideas that I'm going to post about may seem obvious, but as obvious as they are, it's not something I did until this week. I needed the focus to actually follow through with these "ideas" and that's what this month long project is doing for me. It's giving me accountability and focus by blogging about it, and I really hope I'm inspiring you to do the same.

I started off by looking at the list I made last week of where the clutter is coming in. Then I made a plan/researched of how I can take care of it.

Today I'm talking about conquering paper clutter and tomorrow I'll share about digital clutter.

Unsubscribe from credit card offers, catalogs, magazines, and Netflix.

The rate that credit card offers and catalogs enter my mailbox is obnoxious. I found catalogchoice.org and dmachoice.org to help me take care of these issues. Both websites are free and will help you safely take care of this junk mail. You get to choose what to opt out of receiving, so if you like the Pottery Barn catalog, you can keep receiving it and cancel the Lilian Vernon catalog you get twice a month.
As for magazines...I am subscribed to 30 magazines. Serious.ly. I don't pay for all of the subscriptions. Most were free for filling out a survey online or for joining an online panel. Just crazy amounts of reading and inspiration coming in my mailbox each month. But with that many coming in, do you think I actually have the time to read them all? Nope. Therefore, I made a list of those I'm no longer interested in and canceled them. If you've paid for the subscription, they may give you a partial refund. I've had that happen before, which is always nice. I turned off auto-renewal for those I've subscribed to through Amazon and Magazines.com.
As for Netflix, obviously I'm not telling you to cancel your Netflix subscription if you have one. Chris and I decided to cancel ours because we're not getting use out of it anymore, and with the new separate, more expensive charges...it's just not for us. Perhaps we'll see you again in the future Netflix.

Keep an incoming paper basket by the entry with a garbage can next door.

"If you want your husband to participate in eliminating the piles of paper clutter, you need to make it obvious." Thanks Chris. And I've done just that for him. Now when he walks in the door, any receipts or important papers he has he puts right in the incoming paper basket. The garbage next door is for me really, so when I bring in the mail I can throw away the trash right away and do what I will with the rest (like take care of it right away if I have the time). The garbage also helps with clearing out the basket when Chris puts his papers in. Especially when he leaves me those Catalina coupon ads that aren't really coupons at all. They're just junk advertisements that he knows I don't want, but he's too lazy to sort out the papers. Hmm... at least he's leaving it all in one obvious spot now.

Clear out my purse when I come home.

When I walk in the door I put my purse on my desk. This reminds me to clear it out before I hang it up. I take out receipts, lists, appointment cards, coupons, etc. that accumulated while I was out and file them in their proper spots. This is so helpful so that next time I'm at the grocery store, I don't find Chris' lost sock that was left at my brother's house from a laundry trip where my wallet should be (true story).

Have a system for constant paper clutter, such as coupons, product manuals, receipts, recipes, home management binder files, papers you need to save, etc.

These things are all regular offenders in my house. If I didn't have a system set up to keep them in order, I think I'd go nuts. My mail station pretty much rocks my socks and keeps me sane. It helps me with a lot of these things listed above.

When coupons come in, I file them in the mail station folder labeled "coupons" until I have time to clip and file them appropriately in my coupon expanding files. I keep my store and restaurant coupons in my purse in my Thirty-One fold-n-go organizer.

Product manuals get filed in a large expanding file by brand name. Larger, 300 page manuals get stored in a document box.

Receipts are placed in the mail station folder labeled "receipts" until I can go through them and file those I need to keep in an accordion file. (See a repeat product?)

Recipes also have a folder in the mail station - they come from magazines, my mom (in the mail), email, websites, etc. I have a very simple way of keeping my recipes filed in binders and photo albums, but I'm very perfectionistic about the way I put them in the binders, so it takes more time for me then just throwing them in there. (See how I organize my recipes.)

I did a week long series of posts about my home management binder, which you can see all of here, if you're interested. My HMB covers the following categories: calendar, cleaning & organizing, finances, shopping, grocery & menu planning, health & fitness, home & family, and birthdays, holidays, & gifts.

Have a lot of papers that you need to keep an actual copy of? Get a filing cabinet or expanding file. Organize it in some way, seriously. I have a small filing cabinet that works perfect for us since we don't have a ton of stuff to file. I keep paycheck stubs, pet info, vehicle info, etc. in my filing cabinet.
If you have a system you're proud of and it's easy to use, you'll be more likely to actually use it. I always like to make mine colorful and fun so that it's more visually appealing for me, making me okay with having it somewhere in the open. (I have the worst issue with thinking things look like yard sales in my home...lol.)

Invest in a cross-cut paper shredder. Really.

I'm sure all of the other people in the dorms (other than my roommate, because we were alike in this way) at the U would have thought I was nuts being so happy about coming to school with a paper shredder. As nerdy as it may sound, no one's stealing my identity because I didn't shred that credit card offer that came in the mail.
Best investment ever though. Seriously. I got mine on clearance at Staples for $15 -- it was originally $150. Problem? The back has a scuff on it...lol. I'll take it!
My paper shredder is under my desk. When something comes in that needs to be shred, I do it automatically.
I have a friend who gives me papers to take home and shred for her because she's too cheap (kidding, of course) to buy one herself. I keep urging her to...she probably thinks it's nerdy and that's why she won't. If you're reading, just do it already. ;-) (Love you!)

Scan it into your computer as a PDF document.

Yeah, hi...I'm that girl who drools over the NeatDesk scanner. What's stopping me? The price, of course. So instead I bought the HP Officejet 6500 Wireless All-in-One Inkjet Printer (what a mouthful). Best. idea. e v e r. I was in the market for a new printer anyways because my previous Lexmark was eating my ink. Printing coupons every day shouldn't cost me $30 a week to save me money...just doesn't make sense. lol What I love about this HP all-in-one is that it has a document feed for the scanner...umm, yes please! I had piles of papers from college classes that I wanted to keep but had no use keeping in a box I'd never look through. I scanned them, by subject, into PDF documents to save on my computer and threw away the paper copies. Ah-mazing. Seriously, it's so easy and looks awesome digitally (no compromising quality here).
All of those organizing/storage magazines I purchased and was running out of room keeping? Ripped apart, sorted by category, and scanned. Voila! Paper clutter be gone.
Anything that comes in that I don't need a physical copy of, I scan and get rid of. I'm a PDF junkie now.

Avoid printing articles and other things I'm interested in.

Pinterest makes not printing inspiration easier. It also helps with not bookmarking everything I find. Pinterest allows me to categorize and easily see everything I've pinned all at once, rather than clicking on each link that I've bookmarked. Downfall -- too much inspiration from others can lead to hours passing in my day without me knowing. Oops!
Read It Later, a Firefox browser add-on, allows me to quickly bookmark things I'd like to read or download for later. This can cause issues for me though when I don't take the time to clear it out on a weekly basis. Recently I had 30 pages of things to read...it took awhile to go through. (More on this tomorrow when I conquer the digital clutter.)
Why print it if I don't need to? If I have a PDF version and can read it on my computer, I'm going to do that for now on. I have a binder full of "lessons" from an online workshop I took once. Why I printed them, I have no idea. I've never looked at them in paper form, only on my computer.

Ideas for conquering school-related paper clutter.

When I was in college, I had a 3-ring binder for each one of my courses. Each binder was a different color, a color I had a coordinating pen color for so that when I marked things in my planner, I knew which class it was for. Colors help me visually and mentally focus. I kept all of my paper punched and filed in my binders with categories and tab dividers. I was always able to quickly access my course syllabus, notes, or whatever else I needed to in the blink of an eye.
If I had children, I would definitely be keeping a 3-ring binder with all of their school information in it with my home management binder. (I would have a completely separate binder from my HMB because I think school is important enough to have it's own binder, even if it's only a half-inch binder rather than a standard one-incher.) I'd use tab dividers to separate things into categories -- either by child or by category (schedules, class info, after-school activities, etc.)
Create a command center for your children and their paper work. I absolutely love the children's homework message center DaNita at Delightful Order created. Excellent idea and a great way to teach children to be organized.

Create a family command center for all to utilize.

Okay, so I just mentioned the children's homework message center. But you can create a command center for all members of your family to use as well.
Include your weekly dinner menu, grocery/shopping lists, to-do lists, reminders, a calendar, phone numbers, business hours of stores/community resources (like the library)/banks/etc. that you visit often, take-out menus, etc.
Add a dry-erase message board or calendar to eliminate paper.
Hang chore charts for your kids to easily access.
This place should be easily accessible to all family members and be a space that you have room for the important things everyone needs access to. If your kids are too young to need a phone number list, and you and your spouse have all of the important numbers in your cell phone, then don't add it to your command center. Keep it simple so it's productively useful.

Tomorrow I'll be posting about conquering digital clutter. I felt like today's post was long enough that I didn't want it to drag on and on.

What have you done to conquer paper clutter at home?

where i'm linking up this post

First things first: I *borrowed* Toni's whole mail station set up from A bowl full of lemons. I just loved it so much and couldn't think of another way to handle my mail situation. Thanks so much for the inspiration Toni! (If you haven't visited her blog, you have to. It's amazing!)

I am calling this Project 2.1 because it's a mini project within the living room. Since I live in an apartment, I do not have a separate dining area for my kitchen table. It's sort of...in the living room? The kitchen is far to small for a table. And I hate to admit this, but we never eat at the kitchen table. We eat on the couch, using the coffee table as our table. It's terrible for our posture and all. *sigh* We used to eat at the kitchen table -- we actually did for the last 3 years. Since we moved into this apartment, we never have. I never really thought about the new habit.

Anyways...

We use the kitchen table as a place to set all of our junk down when we come in the door -- keys, wallet, glasses, sunglasses, mail, books, etc. I had a paper basket on the kitchen table to collect our papers -- receipts, mail, things that needed to be filed, bills, coupons to be clipped, etc. It was always a mess and I always dreaded going through it at the end of the week.

Before:

Process:

On Wednesday I went to Target to get out of the house for awhile. I wasn't planning on creating this whole mail station until I found this filing kit on clearance for just $2.58 (it was originally $10.39). I decided to buy the mesh filing box too. The filing kit came with 25 hanging folders, 50 manilla folders, and the labels/tabs for the hanging folders.

Okay, so as usual, I was just so excited about the price that I didn't look at the color of the hanging folders I was purchasing. I love the color green, but not this color green. Not really a color I want staring at me every day. It's not that cheery.

I took a quick look in my filing cart and *BOOM* - problem solved. I took the pink/blue/purple/black folders and swapped them for the green folders.

So much better!

I created my own calendars for the rest of the year with Microsoft Word. If you're interested in a copy of my calendars, you can download them as a PDF here (link updated to the new 2012 calendar). I use Sharpie Pens to color code who each event corresponds to.

I needed something to keep my Sharpie Pens in and I remembered that when I cleaned out my closet earlier this week, I kept a frosting tub from all of my recycled containers. I found a scrapbook paper that was just the right size to fit around the frosting tub. It was left over from this sweet creation I made a few months ago -- my beautified clipboard. Now they match!

This is all it took to make the pen cup: ribbon, an empty and clean frosting tub, Mod Podge, a foam brush, and scrapbook paper. It only took 5 minutes for the whole process. I covered the outside of the tub with Mod Podge and then carefully placed the paper on top. I used a gift card to smooth out the wrinkles/bubbles/excess Mod Podge. I let it dry for a minute and then gave the paper an overcoat of Mod Podge. While this was drying, I quickly wrapped some ribbon around the top.

After:

The categories I used were:

incoming mail: holds things I don't really care to look over right away when I get the mail
outgoing mail: holds things that need to be mailed out, but need attention before mailing
to file: items that need to be filed in my filing cart or put away elsewhere
bills to pay: self-explanatory
receipts: incoming receipts that need to be filed
coupons: unclipped coupons (printed and from the newspaper)
grocery ads: finally, a place for the grocery ads -- I always find a way to misplace them
recipes: I print and clip way too many recipes, so they can sit in this folder until I can take the time to put them where they belong in my recipe binders
Tiffany: items for me
Chris: items for him